Administrative Policy
Development and Approval Process

 

 

Step 1

 ​Identify the Need for a Policy
  Sponsor approves the need for a new or revised policy
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Step 2​

Draft Policy
Responsible department drafts policy per approved policy template
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Step 3​

Vetting Process*
Sponsor vets the policy with university constituents. 
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Step 4​

Revise Draft
 Draft revisions are considered based on feedback provided during vetting process
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Step 5

University Integrity and Compliance Office (UICO) Review
  Responsible department sends draft policy to policies@louisville.edu for UICO and VP for Risk Audit Compliance review and feedback 
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Step 6

Revise Draft
Draft revisions are considered based on feedback provided by UICO and VP Risk, Audit, and Compliance 
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Step 7

​Post Draft Policy for Open Comment Period
Responsible department sends updated draft to UICO to post for open comment period
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Step 8

Step 8

Revise Draft 
  Draft revisions are considered based on feedback submitted during open comment period 
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Step 9

President's Cabinet Approval**
  Sponsor to present draft policy to President's Cabinet for review and approval
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Step 10

Policy Publication
Sponsor sends approved policy to policies@louisville.edu for publication in the Policy and Procedure Library
 

 

*The sponsor will determine appropriate vetting of a new or revised policy and should consult with University Counsel to determine if a policy requires Board of Trustees approval.

**Proposed or significantly revised policies require approval by the President’s Cabinet. It is the responsibility of the sponsor to present a final draft policy to the President’s Cabinet for review and approval. Policies that are updated for minor, editorial, and/or style changes, do not require approval by the President’s Cabinet; but do require approval by the VP level sponsor of the policy.  Once a policy is approved, the sponsor or designee is responsible for sending the new or revised policy to the University Integrity and Compliance Office for publication in the online library.  To submit a policy, email it in the appropriate Word template to policies@louisville.edu.

The above outlined process aligns with the university’s policy on Developing University Administrative Policies.

Contact policies@louisville.edu with questions regarding the creation and approval process.