Use this page for informational purposes only.  Do not copy/paste this template.  Instead use official Procedure Template.

 

 
University of Louisville
OFFICIAL
UNIVERSITY
ADMINISTRATIVE
PROCEDURE
 
[This procedure applies to whom? Example: University Community (administrators, faculty, staff & students)]
 
PROCEDURE NAME (R*)
Title (avoid using procedure in the name)
EFFECTIVE DATE (R*)
Original date of implementation
(adoption date)
PROCEDURE NUMBER (R*)
alpha-numeric format (e.g. ICO-1.01A)
 
PROCEDURE STATEMENT (R*)
A university procedure is strictly operational. Procedures contain a series of consecutive action steps related to a policy that specifies how a particular policy should be carried out. Procedures may have detailed instructions, definitions, and/or forms that facilitate policy compliance.
 
Generally procedures change more frequently than policy and have a separate approval process.
 
REASON FOR PROCEDURE (O*)
Background information explaining the need and purpose for the procedure. Reference external requirements (law, regulations) and university decisions that support why we have the procedure.
 
 
RELATED INFORMATION (O*)
Links to associated policies, standards, guidelines, and regulations that support the procedure statement.
 
Standards are mandatory controls and guidelines are non-mandatory recommendations or best practices that support the procedure.
 
DEFINITIONS (O*)
Include defined terms that have particular meaning or need for interpretation relative to the procedure or provide links to a central glossary.
 
 
RESPONSIBILITIES (O*)
List university areas (i.e. units/departments/offices/programs) responsible for carrying out specific actions in adhering to the procedure. List key responsibilities assigned to the university area(s). Do not include the university area’s detailed procedures in fulfilling the assigned responsibility.
 
FORMS/ONLINE PROCESSES (O*)
Include links to related forms or online processes
 
 
HISTORY (R*)
 
Revision Date(s): Include date last revised (this date should not be the same as the effective date) and previous revised dates.
Reviewed Date(s): Include date of last review.
 
 
ADMINISTRATIVE AUTHORITY (R*)
Title of Highest Level Department Authority
 
RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION (R*)
Title of Administrative Oversight Department/Office/Program
Address, City, State
General Telephone Number
General Email
 
The University Policy and Procedure Library is updated regularly.  In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.
 
 
*R = Required    *O = Optional