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University of Louisville
 OFFICIAL
UNIVERSITY
ADMINISTRATIVE
 POLICY
 
 
This policy applies to University Administrators, Faculty and Staff
 
POLICY NAME
Contract Advice of Change
EFFECTIVE DATE
Unknown
POLICY NUMBER
PUR – 30.00
 
POLICY STATEMENT 

An Advice of Change in Order is required for corrections or deviations on all contracts. During the period of contract, no change will be permitted in any of its conditions and specifications unless the contractor receives written approval from the University.  The Advice of Change is not to be used to initiate major changes which are outside the original scope of the contract or to affect a new buy which normally would be placed by competitive bid. An Advice of Change in Contract shall not be used to extend or amend a Personal Services Contract.

 
REASON FOR POLICY 

It provides a means by which adjustments and modifications can be made to make the contract responsive to actual requirements. 

 
RELATED INFORMATION 

Should the Contractor find at any time that existing conditions make modification in requirements necessary, the contractor shall promptly report such matter to Procurement Services for consideration and decision.

 
HISTORY
 
Original Date: Unknown
Revision Date(s):
Reviewed Date(s):
 

ADMINISTRATIVE AUTHORITY
Vice President and Chief Financial Officer

RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION
Sally Molsberger – Director, Procurement Services 
Service Complex, University of Louisville
Louisville, KY 40292
502-852-8224
purchase@louisville.edu

The University Policy and Procedure Library is updated regularly.  In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.

 

 

 
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