As stipulated by KRS 45A.080 and 45A.100, the University is required to solicit formal Invitations to Bid for commodities and non-professional services*, including constructions, where University Annual spend exceeds $40,000. All Invitation to Bids shall have a specified opening date and time and are publicly opened and read on that date. Late bids are not accepted. A department shall not artificially divide or parcel purchases over a period of time for the purpose of evading the competitive bidding process.
Invitation to Bids shall state that awards shall be made on the basis of best value (KRS 45A.080(2)).
Purchases between $20,000 - $39,999 require three (3) quotes.
Effective September 24, 2018, the Department of Health and Human Services (HHS) approved the federal micro-purchase threshold to $20,000. Federally-funded purchases between $20,000 - $39,999 require three (3) quotes.
*Refer to Policy PUR-11.00 for professional services