Skip Ribbon Commands
Skip to main content
Navigate Up
Sign In
University of Louisville
 OFFICIAL
UNIVERSITY
ADMINISTRATIVE
 POLICY
 
 
This policy applies to University Administrators, Faculty and Staff
 
POLICY NAME
Purchase by Competitive Sealed Bidding
EFFECTIVE DATE
Unknown
POLICY NUMBER
PUR - 3.00
 
POLICY STATEMENT 

As stipulated by KRS 45A.080 and 45A.100, the University is required to solicit formal Invitations to Bid for commodities and non-professional services*, including constructions, where University Annual spend exceeds $40,000.  All Invitation to Bids shall have a specified opening date and time and are publicly opened and read on that date.  Late bids are not accepted.  A department shall not artificially divide or parcel purchases over a period of time for the purpose of evading the competitive bidding process. 

Invitation to Bids shall state that awards shall be made on the basis of best value (KRS 45A.080(2)).

Purchases between $20,000 - $39,999 require three (3) quotes.

Effective September 24, 2018, the Department of Health and Human Services (HHS) approved the federal micro-purchase threshold to $20,000.  Federally-funded purchases between $20,000 - $39,999 require three (3) quotes.

*Refer to Policy PUR-11.00 for professional services

 
REASON FOR POLICY

KRS Compliance

University Policy

Uniform Guidance, 2 CFR 200 200.317-.326

HHS increase to federal micro-purchase threshold from $10,000 to $20,000

 
RELATED INFORMATION

For cases in which purchases are so divided or parceled, the department head shall be personally liable for the amount by which the total amount purchased exceeds the amount authorized to be purchased.

To obtain quotes, departments may visit www.govquote.us and create an account.

 
DEFINITIONS

 

 
RESPONSIBILITIES

The University of Louisville Procurement Services has been delegated this responsibility by the President and the Board of Trustees and is the sole point of contact for the University during an open bidding process.  The buying staff has also been given the authority to determine the method (i.e., bid, quote, etc.) of procurement for purchases under $40,000 using the value added principle.

 
HISTORY
Original Date: Unknown
Revision Date(s):  9/28/18; 7/1/18; 1/1/18
Reviewed Date(s):
 
ADMINISTRATIVE AUTHORITY
Vice President and Chief Financial Officer
 
RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION
Sally Molsberger, Director - Procurement Services
Service Complex, University of Louisville
Louisville, KY 40292
502-852-8223
purchase@louisville.edu
The University Policy and Procedure Library is updated regularly.  In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.
 
 
 
 
Privacy Statement