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University of Louisville
 OFFICIAL
UNIVERSITY
ADMINISTRATIVE
 POLICY
 
 
This policy applies to University Administrators, Faculty and Staff
 
POLICY NAME
Purchase of Office Supplies
EFFECTIVE DATE
Unknown
POLICY NUMBER
PUR -7.00
 
POLICY STATEMENT
 Office Supplies are to be purchased through the University's contracted vendor, Office Depot. 
 
RELATED INFORMATION
KRS 45A.520 requires a minimum recycled content on selected paper related products.  Therefore, there are products that will be blocked from ordering unless they meet the recycled criteria.  A prompt will appear on the specific items affected instructing the ordering department to select a recycled content item.
 

All toner and ink cartridges ordered will be filled with a recycled/remanufactured replacement in accordance with the University commitment to sustainability.

Core items have been pre-selected to maximize savings to the University.

There is a $50.00 minimum order value per delivered order using Desktop Delivery Service.  Orders that do not comply with such minimum order value will be processed subject to a handling fee of $9.99.

 
DEFINITIONS 
 For purposes of defining "Office Supply" (or "Office Supplies") as it relates to procurement, please refer to Office Supply Definition.
 
PROCEDURES
An Office Depot Welcome Guide is available.  This guide contains useful information on how to process orders, returns, etc.  Office Depot readily accepts the University's procurement card as the preferred method of payment, although they will bill through your department purchase order.
  1. Office Depot internet ordering.  All online ordering must be done at the business.officedepot.com website.
  2. To request a user ID and password, email the Purchase Service Account at purchase@louisville.edu
  3. Step by step instructions for internet ordering are available in the Office Depot User Guide..
  4. After-hours critical departmental purchases using the department ProCard may be made at Office Depot retail stores.  University of Louisville contract pricing will be displayed upon checkout by scanning your ProCard.   To set up your ProCard for in-store use, please email the Purchase Service Account at purchase@louisville.edu.
​ 
FORMS/ONLINE PROCESSES 

UofL employees that only need to browse the Office Depot website, should email the Purchasing Service Account at purchase@louisville.edu for log-in credentials.

Items that are being sold in the Stockroom will be blocked from ordering from Office Depot.  A listing of the items can be obtained from the Current Stockroom Catalog.  This includes all photocopy paper.

 
HISTORY
Original Date: Unknown
Revision Date(s): 4/19/17, 6/13/17, 8/5/19
Reviewed Date(s):
 
ADMINISTRATIVE AUTHORITY
Vice President and Chief Financial Officer
 
RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION

Sally Molsberger, Director – Procurement Services
Service Complex, University of Louisville
Louisville, KY 40292
502-852-8223
purchase@louisville.edu

The University Policy and Procedure Library is updated regularly.  In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.
 
 
 
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