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University of Louisville
 OFFICIAL
UNIVERSITY
ADMINISTRATIVE
 POLICY
 
 
This policy applies to University Administrators, Faculty and Staff
 
POLICY NAME
Purchase of Pre-Owned and Reconditioned
Equipment and Products
EFFECTIVE DATE
Unknown
POLICY NUMBER
PUR – 35.00
 
POLICY STATEMENT
 
The University may elect to purchase this type of equipment or product provided a written determination is filed outlining the following:
1.    The purchase is fully justified.
2.    It is of proven value to the University.
3.    Bona fide statements of the condition of the materials accompany the letter.
4.    Independent appraisals of all equipment and/or other materials attesting to current market values accompany the request.  Complete data and descriptions, model numbers, serial numbers, brand names, and accessories must also be included.
 
 
REASON FOR POLICY
 
Pre-owned, reconditioned, and demonstrator-type equipment and products may sometimes meet the needs of the University when available at current and fair market prices.  Value analysis may also determine that "factory-seconds" products can meet this criterion.
 
 
RELATED INFORMATION
 
Items are still subjected to formal bidding.
 
RESPONSIBILITIES
 

Procurement Services shall review such requests and, if they are determined to be in the best interest of the University, with purchase costs(s) reasonable, may issue the authority for purchases under established policies and procedures.

 
 
HISTORY
 
Original Date:  Unknown
Revision Date(s):
Reviewed Date(s):
 

ADMINISTRATIVE AUTHORITY
Vice President and Chief Financial Officer

RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION
Sally Molsberger, Director - Procurement Services
Service Complex, University of Louisville
Louisville, KY 40292
502-852-8224
purchase@louisville.edu

The University Policy and Procedure Library is updated regularly.  In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.

 

 

 
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