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University of Louisville
OFFICIAL
UNIVERSITY
ADMINISTRATIVE
 POLICY
 
 
This policy applies to University Administrators, Faculty and Staff
 
POLICY NAME
Contracts
EFFECTIVE DATE
Unknown
POLICY NUMBER
PUR - 22.00
 
POLICY STATEMENT
 
It is the requirement of Procurement Services to purchase from contract vendors when products qualify and prices are consistent with the specifications supplied by the ordering department.
 
University Departments are required to use contracts when ordering goods and services.
 
REASON FOR POLICY
 
Contracts are established to obtain competitive prices and prompt delivery of products used frequently. Purchasing from established contracts eliminates the need to solicit bids or quotations. 
 
 
RELATED INFORMATION
 
As a state agency, the University may use the contracts established by the Commonwealth of Kentucky, Kentucky Educational Purchasing Cooperative, GSA, other State Universities, Green City Cooperative and/or the University may establish their own contracts.  Contracts are awarded as a result of bids or negotiations.
 
RESPONSIBILITIES
 

It is the responsibility of the end user to verify that established contracts are utilized for departmental purchases.

 
FORMS/ONLINE PROCESSES
 
 
HISTORY
Original Date: Unknown
Revision Date(s):
Reviewed Date(s):
 
ADMINISTRATIVE AUTHORITY
Vice President and Chief Financial Officer
 

RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION
Sally Molsberger – Director, Procurement Services
Service Complex, University of Louisville
Louisville, KY 40292
502-852-8223
purchase@louisville.edu

The University Policy and Procedure Library is updated regularly.  In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies 
 
 
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