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University of Louisville
 OFFICIAL
UNIVERSITY
ADMINISTRATIVE
 POLICY
 
 
This policy applies to University Administrators, Faculty and Staff
 
POLICY NAME
Surplus Donation Requirements
EFFECTIVE DATE
 Unknown
POLICY NUMBER
INV – 4.00
 
POLICY STATEMENT

In accordance with KRS 164A.575 (7), University-owned property can be disposed of by donation to a nonprofit organization that is exempt from taxation under Section 501(c) (3) of the Internal Revenue Code, excluding religious organizations.

 
RELATED INFORMATION

 See Purchasing Policy 14.00 for a full explanation of disposal by donation. 

 
PROCEDURES
 
The nonprofit organization may send a letter on official letterhead stationery requesting the surplus items to the Director of Contract Administration and Procurement Services, University of Louisville, Louisville, KY 40292.
 
A donating department may also write a memo to the Director of Contract Administration and Procurement Services explaining the circumstances, identifying the item, serial number, and UofL barcode number, if applicable.
 
Upon approval by the Director of Contract Administration and Procurement Services, the memo is forwarded to Inventory Control. Inventory Control will contact the organization to arrange to pick up the equipment and to sign the request as completed.
 
HISTORY 
Original Date: Unknown
Revision Date(s):
Reviewed Date(s):
 
 
ADMINISTRATIVE AUTHORITY 

Vice President and Chief Financial Officer

RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION

 Purchasing/Surplus Property
Surplus/Inventory Control Building, University of Louisville
Louisville, KY 40292
502-852-8216
inventorycontrol@exchange.louis ville.edu

The University Policy and Procedure Library is updated regularly.  In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.

 

 
 
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