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University of Louisville
 OFFICIAL
UNIVERSITY
ADMINISTRATIVE
 POLICY
 
 
University Staff
 
POLICY NAME
Bereavement Leave
EFFECTIVE DATE
February 8, 2002
POLICY NUMBER
PER-4.07
 
POLICY STATEMENT
 
The university recognizes the need for employees to be away from work upon the death of an immediate family member. An employee, upon request, shall be granted three days of administrative leave with pay upon the death of any member of the employee's immediate family. (See Definitions for definition of immediate family).  If more than three days' absence is necessary to arrange for the disposition of remains or to attend a funeral or memorial service, including reasonable travel time, employees may use accrued sick leave. 
 

If employees desire additional time off from work in conjunction with Bereavement Leave for other reasons (such as spending time with extended family members or probating an estate) employees may request time off using personal days, annual leave, and/or leave without pay consistent with appropriate leave policies.  Supervisory approval shall not be unreasonably withheld.

 
RELATED INFORMATION

Definitions 

 
PROCEDURES
 
A staff member must submit a request to use bereavement leave on the Request for Leave Form, to the supervisor and/or unit head. The request should indicate the time(s) and
date(s) the leave begins and the return to work. The request should also indicate the family relationship to the deceased family member.
 

In certain cases, the employee may notify the supervisor of the need to use bereavement leave by telephone. The employee would complete the Request for Leave Form upon his or her return to work.

 
HISTORY
 
Revision Date(s):  November 22, 2016
Reviewed Date(s):  November 22, 2016, March 8, 2016
 
ADMINISTRATIVE AUTHORITY
 
Sr. VP for Finance and Administration and CFO/COO
 
RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION
 

Human Resources
1980 Arthur Street
Phone:  502-852-3167
Email: hrhelp@louisville.edu

The University Policy and Procedure Library is updated regularly.  In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.