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University of Louisville
 OFFICIAL
UNIVERSITY
ADMINISTRATIVE
 POLICY
 
 
University Staff
 
POLICY NAME
Exit Interviews
EFFECTIVE DATE
May 1, 1992
POLICY NUMBER
PER-4.15
 
POLICY STATEMENT

Exit interviews should be conducted by the Employment Office, Human Resources Department for all regular, full- and part-time employees, classified, and professional/administrative personnel leaving the university.

 
REASON FOR POLICY
 
The interview will determine reasons for separation, as well as opinions and recommendations for improving management policies and practices and will ensure the return of all university property before separation.
 
The Employment representative will provide information concerning extended benefits, unemployment compensation, and procedures for securing final payment.
 
PROCEDURES

  1. The exit interview should take place during normal working hours on the employee's last day of work.  Employee Relations in the Human Resources Department will schedule the exit interview upon receipt of the separation Payroll Action Form. Where an exit interview cannot be scheduled, the Employment Office will mail an exit interview form to the former employee for completion.

  2. At the time of the exit interview, the employee will be expected to provide Employee Relations with a notice from his or her department head indicating that all department/university items, such as keys, uniforms, identification card, have been returned to the appropriate unit.

  3. The record completed during the exit interview will be retained in the administrative files of Employee Relations but will not be included in the employee's personnel file.
 
HISTORY
 
Revision Date(s): 
Reviewed Date(s):  March 9, 2016
 
ADMINISTRATIVE AUTHORITY

Sr. VP for Finance and Administration and CFO/COO
 
RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION


Human Resources
1980 Arthur Street
Phone:  502-852- 3167
Email: hrhelp@louisville.edu

The University Policy and Procedure Library is updated regularly.  In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.