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University of Louisville
 OFFICIAL
UNIVERSITY
ADMINISTRATIVE
POLICY
 
 
University Administrators and Staff
 
POLICY NAME
Holidays
EFFECTIVE DATE
May 1, 1992
POLICY NUMBER
Per-4.03
 
POLICY STATEMENT
The University observes the following holidays:
 
  1. New Year's Day
  2. Martin Luther King Day
  3. Memorial Day
  4. Independence Day
  5. Labor Day
  6. Thanksgiving Day and the following Friday
  7. Christmas Day
  8. Tuesday after the first Monday in November in Presidential election years

University-designated holidays will be observed on the calendar day on which each holiday falls, except that a holiday falling on Saturday will be observed on the preceding Friday and a holiday falling on Sunday will be observed on the following Monday.  Employees who are regularly scheduled to work on a seven-day-per-week operation will observe Saturday and Sunday holidays on the day which they fall, rather than the preceding Friday or following Monday. The dates of holiday observance will be announced by the Office of the President.

 
The President of the university may authorize additional holidays and extend the length of any holiday.
 
HOLIDAY PAY
To be paid for a holiday, the employee must be in pay status the last scheduled day of work prior to the holiday and the first scheduled day of work after the holiday. Holidays are considered to extend over a 24-hour period beginning at midnight. Holiday pay will be provided for all hours worked during that period.
 
Holiday pay is granted on a proportional basis for employees on a fixed, part-time basis of at least 50 percent of the normal full-time working schedule of the department in which he or she is employed. Employees working at least 40 percent of the full-time equivalency as of May 1, 1992, will receive holiday pay as long as they remain on at least 40 percent FTE.
 
Non-exempt (classified) employees required to work on any of the following seven designated holidays (New Year’s Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day) will be paid at a rate of one-and-a-half times their regular straight-time pay rate for the hours worked plus an additional straight-time rate for the time worked on the holiday. 
 
Classified employees required to work on other holidays will be paid at a straight-time rate for the hours worked plus additional pay at a straight-time rate not to exceed the normal workday.  Should overtime hours occur in the week in which the holiday was worked, any overtime hours will be paid at time and one-half the regular straight time rate.  Premium pay for holidays worked and overtime will not be duplicated. 

 

Employees will not be eligible for holiday pay during the payment of terminal leave.

 
RELATED INFORMATION

Policy on Religious Holy Days and Observances (PDF)

Supervisors are encouraged to be reasonable when considering the importance of religious holidays to employees. Every effort should be made to allow employees to observe religious holidays. This may be done by allowing employees to substitute a "traditional" holiday for a religious holiday, or by using personal leave, annual leave, or leave without pay.

 
DEFINITIONS
 
 
HISTORY 
 
Revision Date(s):  October 31, 2016; July 11, 2017 (effective November 30, 2017)
Reviewed Date(s):  March 8, 2016; July 11, 2017
 
ADMINISTRATIVE AUTHORITY
Associate Vice President for Human Resources
 
RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION

Human Resources
1980 Arthur Street
Phone:  502-852-3167
Email: hrhelp@louisville.edu

The University Policy Library is updated regularly.  In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.