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University of Louisville
 OFFICIAL
UNIVERSITY
ADMINISTRATIVE
POLICY
 
 
University Staff
 
POLICY NAME
Holidays
EFFECTIVE DATE
May 1, 1992
POLICY NUMBER
Per-4.03
 
POLICY STATEMENT

The University observes the following holidays:

  1. New Year's Day

  2. Martin Luther King Day

  3. Memorial Day

  4. Independence Day

  5. Labor Day

  6. Thanksgiving Day and the following Friday

  7. Christmas Day

  8. Tuesday after the first Monday in November in Presidential election years

The President of the university may authorize additional holidays and extend the length of any holiday. The dates of holiday observance will be announced by the Office of the President.

 
RELATED INFORMATION

Policy on Religious Holy Days and Observances (PDF)

 
PROCEDURES

Classified employees required to work on any of the following seven designated holidays (New Year’s Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day) will be paid at a rate of one-and-a-half times their regular straight-time pay rate for the hours worked plus an additional straight-time rate for the time worked on the holiday. 

Classified employees required to work on other holidays will be paid at a straight-time rate for the hours worked plus additional pay at a straight-time rate not to exceed the normal workday.  Should overtime hours occur in the week in which the holiday was worked, any overtime hours will be paid at time and one-half the regular straight time rate.  Premium pay for holidays worked and overtime will not be duplicated.  University-designated holidays will be observed on the calendar day on which each holiday falls, except that a holiday falling on Saturday will be observed on the preceding Friday and a holiday falling on Sunday will be observed on the following Monday.  Employees who are regularly scheduled to work on a seven-day-per-week operation will observe Saturday and Sunday holidays on the day which they fall, rather than the preceding Friday or following Monday.

Supervisors are encouraged to be sensitive to the importance of religious holidays to employees. Every effort should be made to allow employees to observe religious holidays. This may be done by allowing employees to substitute a "traditional" holiday for a religious holiday, or by using personal leave, annual leave, or leave without pay.

Holidays are considered to extend over a 24-hour period beginning at midnight. Holiday pay will be provided for all hours worked during that period.

To be paid for a holiday, the employee must be in pay status the last scheduled day of work prior to the holiday and the first scheduled day of work after the holiday. Employees will not be eligible for holiday pay during the payment of terminal leave.

Holiday pay is granted on a proportional basis for employees on a fixed, part-time basis of at least 50 percent of the normal full-time working schedule of the department in which he or she is employed. Employees working at least 40 percent of the full-time equivalency as of May 1, 1992, will receive holiday pay as long as they remain on at least 40 percent FTE.

 
 
HISTORY 
 
Revision Date(s):  October 31, 2016
Reviewed Date(s):  March 8, 2016
 
ADMINISTRATIVE AUTHORITY
 
Sr. VP for Finance and Administration and CFO/COO
 
RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION
 

Human Resources
1980 Arthur Street
Phone:  502-852-3167
Email: hrhelp@louisville.edu

The University Policy Library is updated regularly.  In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.