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University of Louisville
 OFFICIAL
UNIVERSITY
ADMINISTRATIVE
POLICY
 
​University Community (administrators, faculty, staff and students)
 
POLICY NAME
ELECTRONIC DATA AND
VOICE MAIL DISCLOSURE
EFFECTIVE DATE
POLICY NUMBER
 
POLICY STATEMENT
This document outlines University of Louisville policy with regard to access and disclosure of electronic data, including Internet usage and Voice Mail sent, received or accessed by university faculty, staff and students.
 
A. The University of Louisville may disclose information on an individual's electronic data and voice mail usage under certain circumstances.
B. Access may be given to persons outside of the University community on a case-by-case basis or under certain conditions when warranted.
C. Disclosure of this information may not be given to the individual(s) involved.
D. The use of electronic data and voice mail is provided for educational, research, administrative and health care purposes. The university community should limit their use for these purposes.
E. Usage of electronic data and voice mail should adhere to other University policies.
F. The University of Louisville cannot guarantee the confidentiality or privacy of electronic data or voice mail messages. This should be kept in mind when using these services.
G. Third party vendors may be involved with both Internet and voice mail data. All users of electronic data and voice mail will be governed by usage policies set forth by these vendors, and users of electronic data and voice mail services should familiarize themselves with the policies set forth by the vendors.
H. The University does not monitor electronic communications on a routine basis; however, it does reserve the right to do so if instructed by legal authorities or for the purpose of system integrity or policy violations.
 
REASON FOR POLICY
The University of Louisville is responsible for safeguarding university data and systems, and may be called on to disclose information under certain circumstances. This policy describes the circumstances and policies that apply to such disclosures.
 
 
HISTORY
 
Revision Date(s): June 23, 2015
Reviewed Date(s):
 
ADMINISTRATIVE AUTHORITY
 
Executive Vice President and University Provost
 
RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION
 
Information Technology
Miller IT Center 109, Louisville, KY 40292
IT Helpdesk Phone: 502-852-7997
IT Helpdesk ServiceNow or Live Chat : http://louisville.edu/it/helpdesk
The University Policy and Procedure Library is updated regularly.  In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.
 
Privacy Statement