Deans, Directors and Department Heads
Communication to their respective units about this policy and the fact that only specified individuals are authorized to sign documents on behalf of the University.
Implementation of appropriate disciplinary action, if recommended, by the SPA, the CCD or the OIE for repeated infractions.
Institutional Officials: Sponsored Programs Administration (SPA), Clinical Contracts Division (CCD) or Office of Industry Engagement (OIE)
Review of requests for deposit of checks/income without a properly executed agreement.
Determination of whether the check/income may be deposited or whether it will need to be returned to the payer.
Recommendation of appropriate action for repeated infractions.
Understanding that they are not authorized to sign agreements on behalf of the University.
Completion of appropriate paperwork (e.g. Proposal Clearance Form) prior to performing services or telling a sponsor or entity that the individual can perform the services/complete the project.
Telling a sponsor or entity that they cannot perform services or do research without having an agreement executed by the appropriate University officials.
Consulting with SPA, CCD or OIE regarding the likelihood of reaching agreement or the risk involved in depositing check/receiving the income without having a properly executed agreement.
VIOLATIONS OF THIS POLICY
Repeated receipt of checks without a properly executed agreement (e.g. not submitting a Proposal Clearance Form for a Sponsored Activity prior to commencing the project or obtaining a check from the sponsor) may result in the individual not being able to submit additional sponsored activities for a period of up to six months and/or a request to the individual’ supervisor for disciplinary action recommended by the SPA, the CCD or the OIE.