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Contributing to an SPHIS SharePoint Site

 

Permission Needed to Contribute

 

If you go to contribute to a part of the site and don't see a choice to click that is called for below, it usually means you don't have permission to contribute to that part of the site.

 

Names of Site Parts

 

Each of the site parts discussed below may have been renamed in a site. For example, Shared Documents may be named simply Documents or perhaps Team Documents. Regardless of the part's new name, the directions below apply to the part.

 

Adding an Announcement

Editing an Announcement

Deleting an Announcement

Adding a Calendar Event

Editing a Calendar Event

Deleting a Calendar Event

Adding a Shared Document

Editing Properties of a Shared Document

Editing a Shared Document in SharePoint

Deleting a Shared Document

Adding a Link

Editing a Link

Deleting a Link

 

Adding an Announcement

  1. Make sure you are signed in to SharePoint (i.e., your name is in the upper right corner of browser window).
  2. Do one of:
    • If you're on a page with more than just Announcements part and there's a choice to Add new announcement at the bottom of the part, click Add new announcement.
    • If you're on a page with more than just Announcements part and there's no choice to add new announcement at the bottom of the part, click the heading Announcements, then click New button at the top of the Announcements list.
    • If you're on an Announcements list, click New button at the top of the list.
  3. Enter the Announcement information as appropriate.
  4. Click OK button.

Editing an Announcement

  1. Make sure you are signed in to SharePoint (i.e., your name is in the upper right corner of browser window).
  2. Click the highlighted title of the Announcement you want to edit.
  3. Click Edit Item button.
  4. Edit the Announcement's information.
  5. Click OK button.

Deleting an Announcement

  1. Make sure you are signed in to SharePoint (i.e., your name is in the upper right corner of browser window).
  2. Click the highlighted title of the Announcement you want to delete.
  3. Click Delete Item button.
  4. Click OK button in the dialog box.

Adding a Calendar Event

  1. Make sure you are signed in to SharePoint (i.e., your name is in the upper right corner of browser window).
  2. Do one of:
    • If you're on a page with more than just Calendar part and there's a choice to Add new event at the bottom of the part, click Add new event.
    • If you're on a page with more than just Calendar part and there's no choice to add new event at the bottom of the part, click the heading Calendar, then click New button at the top of Calendar.
    • If you're on a Calendar, click New button at the top of the list.
  3. Enter the event information as appropriate.
  4. Click OK button.

Editing a Calendar Event

  1. Make sure you are signed in to SharePoint (i.e., your name is in the upper right corner of browser window).
  2. Click the highlighted title of the event you want to edit.
  3. Do one of:
    • To change the information for the single occurrence of the event:
      1. Click Edit Item button.
      2. Edit the item's information.
      3. Click OK button.
    • To change the information for all occurrences in the event series:
      1. Click Edit Series button.
      2. Edit the series's information.
      3. Click OK button.

Deleting a Calendar Event

  1. Make sure you are signed in to SharePoint (i.e., your name is in the upper right corner of browser window).
  2. Click the highlighted title of the event you want to delete.
  3. Do one of:
    • To delete the single occurrence of the event:
      1. Click Delete Item button.
      2. Click OK button in dialog box.
    • To delete all occurrences in the event series:
      1. Click Edit Series button.
      2. Click Delete Item button.
      3. Click OK button in dialog box.

Adding a Shared Document

  1. Make sure you know where the document you want to add is located on your computer.
  2. Make sure you are signed in to SharePoint (i.e., your name is in the upper right corner of browser window).
  3. Do one of:
    • If you're on a page with more than just Shared Documents part and there's a choice to Add new document at the bottom of the part, click Add new document.
    • If you're on a page with more than just Shared Documents part and there's no choice to add new document at the bottom of the part, click the heading Shared Documents, then click Upload button at top of Shared Documents list.
    • If you're on a Shared Documents list, click Upload button at the top of the list.
  4. Click Browse... button to locate and click the name of the document you want to add. 
  5. Enter the document's properties.
  6. Click OK button.

Editing Properties of Shared Document

  1. Make sure you are signed in to SharePoint (i.e., your name is in the upper right corner of browser window).
  2. Hover over the highlighted name of the document whose properties you want to edit, then click the drop-down arrow that appears to the right.
  3. Click Edit Properties.
  4. Edit the document's properties.
  5. Click OK button.

Editing a Shared Document in SharePoint

  1. Make sure you are signed in to SharePoint (i.e., your name is in the upper right corner of browser window).
  2. Hover over the highlighted name of the document whose properties you want to change, then click the drop-down arrow that appears to the right.
  3. Click Edit Document in <application> (e.g., Word, Excel).
    • Note: If the choice is not present, either you don't have permission to edit the document or its editing is not supported in SharePoint. In the latter case, you need to edit the document on your computer then upload it again.
  4. Edit the document.
  5. Save the document (automatically saves it back to where it came from in SharePoint). DO NOT USE Save as.

Deleting a Shared Document

  1. Make sure you are signed in to SharePoint (i.e., your name is in the upper right corner of browser window).
  2. Hover over the highlighted name of the document you want to delete, then click the drop-down arrow that appears to the right.
  3. Click Delete.
  4. Click OK button in the dialog box.

Adding a Link

  1. Make sure you are signed in to SharePoint (i.e., your name is in the upper right corner of browser window).
  2. Do one of:
    • If you're on a page with more than just Links part and there's a choice to Add new link at the bottom of the part, click Add new link.
    • If you're on a page with more than just Links part and there's no choice to add new link at the bottom of the part, click the heading Links, then click New button at the top of the Links list.
    • If you're on a Links list, click New button at the top of the list.
  3. Enter the Link's information.
  4. Click OK button.

Editing a Link

  1. Make sure you are signed in to SharePoint (i.e., your name is in the upper right corner of browser window).
  2. If you're on a page with more than just Links part, click the heading Links at the top of the part.
  3. Hover over the highlighted URL of the link you want to edit, then click the drop-down arrow that appears to the right.
  4. Click Edit Item.
  5. Edit the Link's information.
  6. Click OK button.

Deleting a Link

  1. Make sure you are signed in to SharePoint (i.e., your name is in the upper right corner of browser window).
  2. If you're on a page with more than just Links part, click the heading Links at the top of the part.
  3. Hover over the highlighted URL of the link you want to delete, then click the drop-down arrow that appears to the right.
  4. Click Delete Item.
  5. Click OK button in the dialog box.