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Not for Mac Word: Due to a bug, exclusion dictionaries do not work at all in Mac Word 2004 and 2008.  Although the technique described in this article is correct, exclusion dictionaries do not work; and there is no way around that.

Word 2007

In Word 2007 you don’t have to create an exclusion dictionary; Microsoft has already done that for you. The challenge instead is to locate the correct dictionary for the language you are using.

Note: It would appear that these dictionaries are created when you use or enable a given language. Each dictionary will be applied only to text in the language specified.

Find the dictionary

  1. Open Microsoft Windows Explorer (My Computer or Computer). An easy way to do this is with the keyboard shortcut Winkey+E, where “Winkey” is the Windows key on your keyboard (the one with the WinKey graphic Windows logo on it).

  2. Navigate to the location where custom dictionaries are stored. The location is usually one of the following:

  • Windows Vista
    C:\Users\user nameAppData\Microsoft\UProof

If you don’t see this folder, do the following:

  • If the menu bar is not displayed, display it by pressing Alt. On the menu bar, click Organize, then Folder and Search Options. (Tip: You can keep the menu bar visible by choosing Organize | Layout and checking the Menus option.)

  • Click the View tab of the dialog.

  • In the Files and Folders section, under Hidden files and folders, click the button for “Show hidden files and folders.”

  • Microsoft Windows Server 2003 or Microsoft Windows XP
    C:Documents and Settings\user name\Application Data\Microsoft\UProof

If you don’t see this folder, do the following:

  • On the menu bar, click Tools, then Folder Options.

  • Click the View tab of the Folder Options dialog.

  • In the Files and Folders section, under Hidden files and folders, click the button for “Show hidden files and folders.”

  1. Locate the exclusion dictionary for the language whose settings you want to change. The name of the file you need to open is ExcludeDictionaryLanguage CodeLanguage LCID.lex.

  • The Language Code is a two-letter code such as EN for English or FR for French.

  • The Language LCID (Locale ID) is a four-digit numeric code. You can find a very complete list of these codes here, but this chart does not include the Language Codes. The chart here is not as complete but does include the Language Codes. In both instances, the last four digits of the hex value (not the decimal value) are what you want.

  • As examples, here are the presumed exclusion dictionary names for the various flavors of English (I don’t guarantee that they all exist):

ExcludeDictionaryEN0C09.lex: English – Australia
ExcludeDictionaryEN2809.lex: English – Belize
ExcludeDictionaryEN1009.lex: English – Canada
ExcludeDictionaryEN2409.lex: English – Caribbean
ExcludeDictionaryEN3C09.lex: English – Hong Kong – SAR
ExcludeDictionaryEN4009.lex: English – India
ExcludeDictionaryEN3809.lex: English – Indonesia
ExcludeDictionaryEN1809.lex: English – Ireland
ExcludeDictionaryEN2009.lex: English – Jamaica
ExcludeDictionaryEN4409.lex: English – Malaysia
ExcludeDictionaryEN1409.lex: English – New Zealand
ExcludeDictionaryEN3409.lex: English – Philippines
ExcludeDictionaryEN4409.lex: English – Singapore
ExcludeDictionaryEN1C09.lex: English – South Africa
ExcludeDictionaryEN2C09.lex: English – Trinidad
ExcludeDictionaryEN0809.lex: English – United Kingdom
ExcludeDictionaryEN0409.lex: English – United States
ExcludeDictionaryEN3009.lex: English – Zimbabwe

  • As you can see, there is much more granularity of language differentiation in the exclusion dictionaries in Word 2007 than in previous versions (where a single dictionary was used for U.S., U.K., and Canadian English, for example). Note also that the file uses the “dictionary” suffix .lex rather than .exc as in previous versions.

Edit the dictionary

  1. Edit the file using the text editor of your choice (such as Notepad or WordPad).

  2. Add each word that you want the spelling checker to flag as misspelled. Be sure to type the words in all lowercase letters, and press ENTER after each word.

  3. Save and close the file.

Going forward

Once you have found the appropriate dictionary file and added words to it, you have passed the highest hurdle. Unfortunately, unlike previous versions, Word 2007 doesn’t allow you to open and edit the exclusion dictionary through the Custom Dictionaries dialog. Therefore, if you want to make it easy to open and edit the file, you may want to create a desktop shortcut to it, add it to your favorites, or, if you are editing it as a text file in Word, pin it to the file list under the Office Button.

From: http://word.mvps.org/faqs/general/excludewordfromdic.htm. Extracted 11/30/11 12:00.